Privacy Policy

Introduction

We are Pro Bono Economics, with a registered office at The Factory, 120 London Road, London, SE1 6LF and charity number 1130567. This privacy policy sets out how Pro Bono Economics, as a controller, uses and protects personal information.

Personal information is information from which you can be directly or indirectly identified. Pro Bono Economics is committed to ensuring that your privacy is protected, and your personal information processed in accordance with applicable data protection laws, including the UK General Data Protection Regulation (“GDPR”).

This policy is effective from 27th August 2024.

Who does this privacy policy apply to?

This privacy policy applies to website users, newsletter subscribers, individuals who sign up and/or attend our events, individuals who apply and/or receive our services, applicants and volunteers, individuals who have donated money, or for any other reason.

How do we collect your personal information?

Most of the time you provide us with your personal information, but sometimes personal information about you is collected automatically (for example, when using our website), sometimes it is generated by us, and sometimes we collect it from third parties (for example, people we speak to about your business). How we collect your personal information will usually depend upon our relationship with you.

What personal do we collect?

We may collect the following personal information:

· Identity Data: name; gender; date of birth; residency status.

· Contact Data: address; email address; telephone number.

· Business Data: details of the business you run, you are connected with or your employer; job title; work address; website and social media accounts.

· Special Category Personal Data: personal information related to ethnicity, race, health, sexual orientation, or disabilities.

Why do we process personal data?

We may hold personal data about you depending on the nature of your relationship with us:

Personal Information	Reason	Our legal bases under GDPR and explanation
Identity Data; Contact Data; Business Data	Deliver a matching service between you and a charity, using data provided by yourself and to collect baseline and post-service feedback.	Legitimate Interests – We cannot provide a matching service for you without personal information. It is in our (and your) interests for us to process your information.
Identity Data; Contact Data; Business Data	Manage projects with you as the volunteer or charity contact and to collect baseline and post-service feedback.	Legitimate Interests – We cannot provide a matching service for you without personal information. It is in our (and your) interests for us to process your information.
Identity Data; Contact Data; Business Data	Contact you to assist us in managing events, inviting you to future events, to collect post-event feedback.	Consent – We always ask for your consent to do this. You can withdraw your consent at any time by contacting us.
Identity Data; Contact Data; Business Data; Special Category Data	Contact you about any matter arising from your booking or attendance at our events e.g. dietary requirements, cancelled events etc.	Legitimate Interests – We have to be able to contact you in case of any issue about your attendance. Explicit Consent – to the extent you provide us with dietary requirements constituting a ‘special category of data’ under the GDPR, we use this information with your explicit consent.
Identity Data; Contact Data; Business Data; Special Category Data	To process job applications, conduct interviews, and make hiring decisions; To communicate with you regarding your application; To contact your previous employers for refence; We use anonymised Identity Special Category Data to analyse and improve our recruitment strategies.	Legitimate interests, we process your data to communicate with you during the recruitment process, which is in both your interest and ours. For certain types of Special Category Data, we seek your explicit consent, and you have the right to withdraw this consent at any time.
Identity Data; Contact Data; Business Data; Special Category Data	Manage any contractual or employment relationship between us and you.	Contractual Necessity - This is necessary for the performance of our contract with you. Without it we will not be able to manage the relationship. Legitimate Interests –Where we have a contract with you, there are certain requirements as to what data we must process.
Identity Data; Contact Data	Manage any donation you may make, and to seek further donations if appropriate.	Consent – We always ask for your consent to do this. You can withdraw your consent at any time by contacting us. Whilst we can remove you from future donation requests, there may be legal reasons why we cannot fully remove all your data from our system.
Identity Data; Contact Data; Business Data	Manage our day-to-day business; to handle enquiries about our services or other charities' work; to collect baseline and post-service feedback.	Legitimate Interests – We have to process some personal information in our day to day work, for example basic details for our regular contacts.
Identity Data; Contact Data; Business Data; Special Category Data	To deliver research and impact analysis, using data provided by yourself when you complete specific surveys.	Consent and Explicit Consent – We always ask for your consent to do this. You can withdraw your consent at any time by contacting us.

Third parties

We share personal information with third parties in limited circumstances. We may pass on personal information:

1. Where permitted or required by law.

2. Where: (i) you are a volunteer, (ii) you have provided your personal information to us in order to be matched with a charitable organisation in our network, (iii) you have indicated to us your interest in supporting a particular organisation and (iv) we elect to put you on a shortlist of potential volunteers for that organisation, we may pass your personal information to such organisation in order for them to decide whether they would like to contact you directly or not. The personal information we provide to such organisations may include your CV and LinkedIn profile if you have provided these to us.

3. With event organisers and/or venues to facilitate events you have registered to attend.

4. With our partners to deliver an impact measurement analysis tool for a charity funder called The Fore. This tool seeks to assess change in wellbeing measurements to help The Fore and their charity grantees measure the economic impact of their services.

Automated processing

We do not have any automated processing.

Monthly email

When subscribing to our monthly email we only ask for your email address, your first name and surname. This is used to send you our monthly email, occasional updates on important issues in the field of information law and to keep you informed of forthcoming events run by Pro Bono Economics. You can unsubscribe at any time. Please send an email to us using the details at https://www.probonoeconomics.com/contact or simply follow the 'Unsubscribe' link at the bottom of the newsletter.

How long we keep your personal data

We will retain your personal information for so long as we process it for the purposes it was collected:

· By law we have to keep basic information about employment arrangements for a minimum of 6 years for tax purposes.

· We may keep personal information for longer than 6 years to the extent it is necessary for the establishment, exercise or defence of any dispute or legal claim.

· Where you are a regular contact we will also keep your personal data for longer where we feel it will speed up the management process and to save you having to give us the information again.

· Subject to any legal requirement, we will delete your information where you tell us that you will no longer be an active contact or six years after our active relationship with you ceased. If you have contributed to a project or donated money, it may be in our legitimate interests under Article 6(1)(f) to retain data for longer.

· For the purposes of the quarterly email we will keep your information until you unsubscribe.

· When you respond to a survey your data will be securely stored and we will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, or reporting requirements. Should you choose to withdraw your consent at any time, your data will be promptly deleted.

Protecting your personal data

We are committed to ensuring that your personal data is secure. To prevent unauthorised access or disclosure, we have put in place appropriate technical, physical and managerial procedures to safeguard and secure the information we collect from you.

Cookies

Many websites place cookies whenever a user visits their site, in order to track traffic flows. A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google's privacy policy is available at: http://www.google.com/privacypolicy.html.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Google Chrome:

1. Open Chrome and click on the three dots in the upper-right corner of the browser window to open the menu.

2. Select "Settings" from the menu.

3. Scroll down and click on "Privacy and security" in the left-hand menu.

4. Under "Privacy and security," click on "Third Party Cookies."

5. You can use the “Customised behaviours” section to allow cookies on specific websites.

6. To enable only necessary cookies, you may choose a more granular setting like "Block third-party cookies" or "Block all cookies" and then add exceptions for the specific site.

7. Save your changes.

After completing these steps, Chrome will allow cookies for the selected website based on your specified preferences. The exact wording and options may vary slightly depending on your browser version, but these general steps should guide you through the process.

Keep in mind that blocking all cookies may affect the usability of some websites, including the data visualisations and forms.

We use the following cookies:

Cookie	Name	Purpose
Session cookie	SESS<...>	When required, cookies beginning with 'SESS' are used to track an individual's persistent status, such as whether they are logged in.
Google analytics	_utma _utmb _utmc _utmz	These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
JavaScript	has_js	We use this cookie to track which browsers are capable of processing JavaScript. JavaScript is a scripting language which provides enhanced interactivity and visual effects
Cookie acceptance	cookied-agreed-en	This cookie is used to record if a user has accepted the use of cookies on this website.

Links to other sites

Our web site and newsletter contain links to other web sites. We are not responsible for the privacy practices of such other sites. When you leave our site please be sure to read the privacy statements of every web site that collects personal data about you. Our privacy policy applies solely to information collected by Pro Bono Economics.

Your data abroad

We do not transfer or process data outside the European Economic Area (EEA) unless either (i) we have your specific consent; (ii) the nature of the processing requires it (for example, because you have chosen to use an email or other communications service which routes data outside the EEA); (iii) we share your information with an international organization (in accordance with this privacy policy) that operates outside the EEA; or (iv) it is required by a data service that we use. When this is the case personal information is transferred pursuant to either standard contractual clauses approved by the European Commission or the ICO’s International Data Transfer Agreement.

Your rights

You have various rights in relation to the personal information which we hold about you. You can exercise your rights by contacting us. Please address any such requests to us using the details at https://www.probonoeconomics.com/contact.

Subject to some legal exceptions, you have the right to:

· request a copy of the personal information Pro Bono Economics holds about you;

· have any inaccuracies corrected;

· have your personal data erased;

· place a restriction on our processing of your data;

· object to processing; and

· request your data to be ported (data portability).

Some of these rights may not always apply, as there are sometimes requirements and exemptions which may mean we need to keep processing the personal information or not disclose it, or other times when the rights may not apply at all. We will always tell you if we think we do not have to comply.

You can object or withdraw your consent to the use of your personal data at any time. Though in some cases we may not be able to provide your requested service (e.g. event attendance, project matching, or newsletter subscription) where the information processing is an integral part of the service. We will tell you if this is likely to be the case.

Contact us

If you have any questions, concerns or complaints about this privacy policy, or how we handle your personal information, please contact us using the details at https://www.probonoeconomics.com/contact.

If you are dissatisfied with our response, you also have the right to lodge a complaint with the UK Information Commissioner’s Office, the UK data protection regulator, as outlined below:

Information Commissioner's Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113 (local rate) or 01625 545 745 
Fax: 01625 524 510
Web: https://ico.org.uk

Please think about telling us first, so we have a chance to address your concerns.

Policy Amendments

We reserve the right to change this privacy policy from time to time. We encourage you to check the Pro Bono Economics website periodically to make sure you are aware of our current privacy policy. The last update to this document was o